Finance Assistant

About the Job

Under the supervision of the Finance Manager, the Finance Assistant will control cash movement in the safe box & DRC bank account by ensuring compliance with DRC financial procedures.

Your main duties and responsibilities will be:

Finance and Cash Management

• Handle Country Officer cash and cash transactions carefully and safely
• Prepare receipt, payment, and other vouchers as required
• Pay all cash payments upon approval of authorized DRC managers
• Keep office petty cash to an appropriate authorized limit and make timely replenishment
• Assist CO staff in daily financial activities
• Undertake monthly salary payment to staff and file legal taxes and pension to the concerned authorities on time
• Ensure full documentation before effecting any payment
• Conduct regular cash count
• Ensure monthly closing and cash flow status report is produced on time, in both electronic and hard copies
• Maintain proper filing systems of financial documents in hard copy and electronic system on time
• Ensure accounting records are kept updated, are reliable and are maintained according to DRC accounting practices
• Ensure timely and accurate encoding of all financial movements
• Record expense & revenue on DRC Dynamics

Payment and Cashflow

• Maintain cashbooks/DRC Dynamics and accounts records and ensure payments are allocated to the correct project and budget line
• Ensure all relevant documentation is collected, checked and attached to payment vouchers
• Handle all cash, including petty cash and local bank accounts, and maintain and balance daily cash books
• Collect cash money and deal with any other business with the bank
• Manage cash balances to ensure that sufficient balances are maintained for ongoing activities while preventing too high balances to avoid incurring high exchange rate charges
• Ensure telephone and electricity bills are paid in time every month
• Prepare and report monthly WHT, VAT summary to the authorized legal office

Other Duties

• Replace Finance Officer during absence
• Perform other relevant duties as assigned by line manager

About You

Experience and technical competencies: (include years of experience)

• A minimum of 2 years of relevant experience is required
• Strong communication and interpersonal skills
• Ability to work independently and in a team
• Ability to use ERP systems & MS Office with advanced excel proficiency
• Ability to work cooperatively with staff from diverse cultures

Education: (include certificates, licenses etc.)

• BA Degree in Accounting, Finance, Business Management or other directly related field from University or higher education

Languages: (indicate fluency level)

• Excellent skills in speaking, reading and writing English

In this position, you are expected to demonstrate DRC's five core competencies:

1. Striving for excellence: You focus on reaching results while ensuring an efficient process
2. Collaborating: You involve relevant parties and encourage feedback
3. Taking the lead: You take ownership and initiative while aiming for innovation
4. Communicating: You listen and speak effectively and honestly
5. Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment

We Offer

• Contract length: For 6 Months
• Required Employee: 1
• Band: I2 – Non-Management
• Designation of Duty Station: Addis Ababa
• Start date: Soonest possible
• Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National employees; please refer to drc.ngo under Vacancies

How to Apply

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

For further information about the Danish Refugee Council, please consult our website drc.ngo.